ROWE FILMS
PRIVACY POLICY
Last updated: 1st September 2024
Specifics to casting database added.
At Rowe Films, we are committed to protecting your personal information and respecting your privacy. If you have any questions or concerns about this policy or our practices regarding your personal data, please contact us at info@rowefilms.com.
This privacy policy explains what personal information we collect, how we use it, and your rights in relation to it. Please read through it carefully. If you do not agree with any part of this policy, please discontinue use of our website and services immediately and contact us to discuss your concerns.
This policy applies to all personal data collected through our website (rowefilms.com), as well as any related services, sales, marketing, or events (collectively referred to as "Services").
1. INFORMATION WE COLLECT
We collect personal information that you voluntarily provide to us when you:
Express an interest in our video production related services.
Make an enquiry regarding video production or casting opportunities.
Register to join our casting database.
The types of personal information we may collect include:
Personal Identification Information: First name, last name, contact details (email, phone number, address).
Professional Information: Experience, skills, images of you, work portfolios.
Right to Work Documentation: Proof of eligibility to work in the UK (if necessary following a successful casting).
Special Category Data: Ethnicity, health data (if relevant to specific roles).
Financial Information: Bank details (for payment processing when applicable).
You must provide accurate, complete, and up-to-date information. Notify us of any changes to your personal data promptly.
TALENT DATABASE AND CASTING
We collect additional personal data from individuals who sign up for our talent database, including:
Personal identification information (e.g., name, contact details)
Professional information (e.g., experience, headshots, portfolios)
Right to work documentation
Special category data (if relevant to specific casting requirements)
Financial information (for payment processing)
We process this data to maintain a database of professionals and other services for use in our productions, verify legal eligibility to work, and handle payments for third party independent contractors.
2. HOW WE USE YOUR INFORMATION
We process personal data for the following purposes:
To provide services: To respond to your enquiries and deliver the requested services, including video production and related services.
To manage the casting database: To maintain a directory of actors, models, dancers, and other professionals for Rowe Films' productions and client work.
To contact you: To notify you about casting opportunities, auditions, or other relevant production activities.
To verify eligibility to work in the UK: To confirm your right to work, in compliance with UK laws.
For payments: To process payments for services rendered as an independent contractor.
Business analysis: To analyse usage trends and improve our services.
We will only use your information for the stated purposes, and when we have a valid legal basis, such as:
Consent: You provide explicit consent for us to process your data.
Contractual necessity: Where we need to perform our contract with you.
Legal obligation: To comply with UK legal requirements, such as verifying your right to work or for HMRC compliance.
3. SHARING YOUR INFORMATION
We will only share your personal data under the following circumstances:
With your consent: When you have explicitly consented to share your data for a specific purpose.
With clients: We may share your data with third-party clients involved in our productions for casting and production purposes. Sharing of information with clients is limited to what is necessary for production-related purposes.
Legal compliance: To comply with applicable laws, court orders, or requests from public authorities (e.g., HMRC).
Vital interests: To protect rights, prevent fraud, or address potential legal claims.
We do not share your personal information with any other third parties without your consent.
4. DATA RETENTION
We will retain your personal data for up to 5 years from the date of submission, or until you request its deletion. If you are engaged for a production role, we may retain your data longer to meet contractual or legal obligations.
Once there is no longer a legitimate business need to retain your personal data, we will either delete or anonymise it. If deletion is not possible (e.g., for backup archives), we will securely store your data and isolate it from further processing until deletion is feasible.
5. HOW WE KEEP YOUR INFORMATION SAFE
We implement technical and organisational security measures to safeguard your personal data, including fully encrypted and password-protected databases. Sharing/transferring information over cloud services will include two-factor authorisation. However, please note that no method of online transmission is completely secure. You use our services at your own risk.
6. COOKIES AND TRACKING TECHNOLOGIES
We may use cookies and similar technologies (such as web beacons and pixels) to collect and store data. For more details on how we use cookies and how to manage your cookie preferences, please refer to our Cookie Policy.
7. MINOR’S DATA
For Casting Purposes:
We may collect data from individuals under 18 years of age for casting purposes, provided we obtain explicit consent from a parent or guardian in writing. We may need to follow up on the written consent with a telephone call or meeting for safeguarding purposes.
By submitting your information to our talent database, you confirm that you are at least 18 years old. If you are under 18, your parent or guardian must provide explicit consent for us to collect and process your data.
For individuals aged 16-17, we may collect data without parental consent if it is appropriate to the production role. We will take special care to ensure that any data collected is stored securely and handled in accordance with applicable data protection laws.
For Services:
We do not take on clients below the age of 18 and, therefore, will not knowingly store any personal information from individuals under that age. If you are under 18 and have submitted personal information to us for any reason other than casting applications, please contact us immediately at info@rowefilms.com, and we will promptly delete your data from our records.
8. YOUR PRIVACY RIGHTS
Under GDPR and other applicable laws, you have the following rights regarding your personal data:
Right of access: You can request details of the personal data we hold about you.
Right to rectification: You can ask us to correct any incomplete or inaccurate information.
Right to erasure: You can request that we delete your personal data.
Right to restrict processing: You can ask us to limit how we use your data.
Right to withdraw consent: You can withdraw your consent at any time.
To exercise any of these rights, please contact us at info@rowefilms.com.
If you are a resident of the European Economic Area (EEA) and believe we are unlawfully processing your data, you have the right to file a complaint with your local data protection authority.
9. DATA BREACH
In the event of a data breach, we will notify the relevant supervisory authority within 72 hours if the breach is likely to result in a risk to your rights and freedoms. We will also inform you promptly if the breach poses a serious risk to your privacy or safety.
10. CHANGES TO THIS POLICY
We will update this privacy policy from time to time to reflect changes in our practices or legal requirements, as well as changes to the services we provide. The updated version will be indicated by an updated "Last updated" date at the top of the policy. We recommend that you review this policy periodically.
11. CONTACT US
If you have any questions or comments about this policy, please contact us at info@rowefilms.com.